Project Administrator

Job Description

The Project Administrator supports the project team with day-to-day coordination, document control, reporting, meeting arrangements, correspondence, timesheets, invoicing and general administration. The role typically requires strong organisational skills, attention to detail, sound Microsoft Office and document-management abilities, and experience in construction, infrastructure, engineering or a similar project environment. Candidates are expected to communicate confidently with project managers, subcontractors, clients and internal teams, manage competing deadlines, maintain accurate records and follow company safety, quality and compliance procedures. Experience with project systems, procurement processes, cost tracking or UGL’s operational sectors is advantageous. A proactive, dependable and collaborative approach is important, together with the ability to work independently and support successful project delivery.

Company Info

UGL is an Australian engineering, construction and maintenance company and part of the CIMIC Group. It delivers services across transport, rail, energy, resources, water, defence, telecommunications and social infrastructure. UGL works with government and private-sector clients on major projects, asset maintenance, upgrades and long-term operational support. Its workforce includes engineers, project managers, tradespeople, technical specialists and corporate support professionals across Australia. The company places emphasis on safety, quality, sustainability, technical capability and reliable project execution. A Project Administrator may support multidisciplinary teams by coordinating records, reporting, commercial documentation, meetings, correspondence and administrative workflows. UGL projects can be based in metropolitan areas, regional communities or remote work locations, depending on the contract. Employment conditions, remuneration and benefits vary by project, location, experience and whether the position is permanent or contract-based.

Destination Guide

Australia offers opportunities in infrastructure, construction, engineering, mining, renewable energy, transport, healthcare, technology and professional services. Major employment centres include Sydney, Melbourne, Brisbane, Perth, Adelaide and Canberra, while regional and remote projects may offer additional demand and location allowances. Australian workplace culture is generally practical, collaborative and direct, with strong attention to safety, equality and work-life balance. Lifestyle varies from busy cities and cultural events to beaches, national parks and relaxed regional communities. Living costs can be high, especially in Sydney and Melbourne, so salary, housing and travel arrangements should be reviewed carefully. Common work routes include employer-sponsored visas, skilled migration pathways, working holiday visas and state or territory nomination, subject to eligibility and current immigration rules. Relocating usually requires a valid visa, tax file number, bank account, health cover and suitable accommodation. Check official Australian immigration guidance before making plans.