Executive Administrative Assistant, Resort Okinawa

Job Description

The Executive Administrative Assistant supports resort leadership with diary management, correspondence, meeting coordination, document preparation, expense and travel arrangements, confidential records, and communication with departments and external partners. Candidates should have strong administrative or executive-assistant experience, excellent organization, discretion, and professional English and Japanese communication skills. Proficiency with Microsoft Office and the ability to manage competing priorities are expected. The role also requires polished hospitality standards, attention to detail, cultural awareness, flexibility, and a calm, service-focused approach in a luxury resort environment.

Company Info

Four Seasons Hotels and Resorts is a globally recognized luxury hospitality company operating hotels, resorts, and private residences in major destinations worldwide. Founded in 1961, the company is known for highly personalized service, refined accommodations, strong employee development, and attention to local culture. Four Seasons properties typically offer restaurants, wellness facilities, guest activities, and premium event services. Four Seasons Okinawa is positioned as a luxury resort destination in Japan’s tropical Okinawa region, combining international service standards with the area’s distinctive natural environment and cultural heritage. Employees generally work in a multicultural setting and are expected to demonstrate professionalism, discretion, teamwork, and genuine care for guests and colleagues.

Destination Guide

Okinawa offers opportunities in luxury resorts, hotels, restaurants, tourism, diving, wellness, aviation, retail, and education. The lifestyle is more relaxed and tropical than mainland Japan, with beaches, coral reefs, warm weather, and a strong local identity influenced by Ryukyuan culture. Japanese is essential for many local roles, although international resorts often recruit English-speaking professionals. Foreign nationals normally need an appropriate work visa sponsored by an employer; requirements depend on the role, qualifications, and nationality. Relocation usually involves arranging a Certificate of Eligibility, residence registration, health insurance, and housing. Okinawa can be more car-dependent than major Japanese cities, and salaries may be lower than in Tokyo, though resort benefits can include meals, transport, accommodation, or relocation support. Japan generally offers safe communities, reliable services, and excellent public infrastructure.